FAA6.A Changes : 03 Effecting Changes : A When to Effect Changes
When to Effect Changes
Information on this page refers to the Nutrition Assistance programInformation on this page refers to the Cash Assistance program
When a change is effected is based on the outcome of the change (benefits increase or decrease).
Policy
When verification is needed, a notice is sent requesting the verification no later than the close of business on the workday(g) after the date the change is received.
When changes are reported separately, the changes are effected separately. When two or more changes occur and are reported on the same change report, the net effect of all changes is determined. When adding or removing a participant, any changes involving that participant are considered one change.
When the net effect of multiple changes results in a benefit decrease or ineligibility and the date the change is reported does not allow for NOAA(g), the changes are treated individually as follows:
Changes that result in a benefit increase effect benefits for the following month as follows:
For NA, benefits are increased with the first allotment issued ten days after the date the change is reported. The benefits must be increased no later than the month after the month the change is reported.
For CA, benefits are increased for the first regular benefit issued after the date the change is reported.
Changes that result in a benefit decrease effect benefits for the first month possible, allowing for NOAA.
NOTE When adding or removing a participant, everything connected (i.e. income and resources) to the participant must be effected for the same month. (See Example 1)
For actions and time frames, which are different based on the outcome of the change, see the following:
When FAA fails to act timely for the correct benefit month, any of the following may occur:
An overpayment exists that the participant may need to repay
Supplemental payments may be required
An overpayment exists when the participant fails to timely report a change that results in a benefit decrease or case closure.
Benefits Increase
When verification is needed, a notice is sent requesting the verification with the due date by which the verification must be returned. Whether benefits are increased and when the benefits are increased are determined by when the participant provides the verification.
To effect benefit increases, see the following:
Verification is Received Timely
Verification is received timely when any of the following occurs:
Enough verification was provided with the change or is in the case file(g) to increase benefits
Verification is provided by the notice due date, when requested
The change is verified upon receipt(g)
When verification supports the increase in benefits, benefits are increased as follows:
For NA, benefits are increased with the first allotment issued ten days after the date the change is reported. The benefits must be increased no later than the month after the month the change is reported.
NOTE NA benefits have a staggered issuance date based on the case’s last name from the 1st to the 13th of the month. When the participant reports a change early in the month, the change may be effected in the current month when the participant’s last name is later in the alphabet. The participant may receive a supplement after normal issuance. (See Example 2)
For CA, benefits are increased for the first regular benefit issued after the date the change is reported.
Required Verification is Not Provided by the Notice Due Date
When a reported change is not verified by the Information Needed notice due date, one of the following occurs:
When continued eligibility cannot be determined with the verification in the case file and any verification the participant provided, the benefits are stopped in the month that allows for NOAA(g).
When continued eligibility is not in question, but the amount of benefits may be affected and cannot be determined, benefits are continued at the level prior to the reported change.
Required Verification is Received Before the Effective Date of Closure
When a reported change requiring verification is verified after the notice due date but prior to the effective date of closure, one or more of the following occur:
When the case is closed, the case is reopened.
The benefits are increased as follows:
For NA, the benefits are increased with the first allotment issued ten days after the date the verification is received, but no later than the month after the month the verification is received.
For CA, the benefits are increased for the first regular benefit issued after the date the verification is received.
Required Verification is Received After the Effective Date of Closure
For NA, the benefits are increased with the first allotment issued ten days after the date the verification is received, but no later than the month after the month the verification is received only when both of the following occur:
Verification is provided on or before 30 days after the effective date of closure.
The case meets case reopening requirements. (For case reopening requirements, see NA Compliance After Closure.)
For NA, the participant must turn in a new application to reapply when one of the following occurs:
Verification is provided more than 30 days after the effective date of closure
Verification is provided on or before 30 days after the effective date of closure but does not meet case reopening requirements. (For case reopening requirements, see NA Compliance After Closure.)
For CA, the participant must turn in a new application to reapply when the verification is received on or after the effective date of closure.
Benefits Decrease
When enough information is provided with a reported change, effect the decrease or stop benefits without verification. Verification is obtained at the next renewal or Mid Approval contact. (See Verification is Received Timely for additional information.)
When verification is needed, a notice is sent requesting the verification with the due date by which the verification must be returned. Whether benefits are decreased and when the benefits are decreased are determined by when the participant provides the verification.
To effect benefit decreases, see the following:
Verification is Received Timely
Verification is received timely when any of the following occurs:
Enough information is provided with a reported change
Enough verification was provided with the change or is in the case file(g) to decrease benefits
Verification is provided by the notice due date, when requested
The change is verified upon receipt(g)
When verification supports the decrease in benefits or the benefits to be stopped, benefits are decreased as follows:
For NA, benefits are decreased or stopped with the first allotment issued after the date the change is reported, allowing for NOAA(g).
For CA, benefits are decreased or stopped for the first regular benefit issued after the date the change is reported, allowing for NOAA.
Required Verification is Not Provided by the Notice Due Date
When enough information to effect a decrease cannot be obtained and the participant has not provided necessary information by the information due date, the benefits are stopped for the month that allows for NOAA.
Required Verification is Received Before the Effective Date of Closure
When a reported change requiring verification is verified after the notice due date but prior to the effective date of closure, one or more of the following occur:
When the verification provided causes ineligibility, the case remains closed. No additional notices are sent.
When the verification provided does not cause ineligibility, the case is reopened and benefits are decreased for the month identified in the original NOAA.
NOTE Additional notices explaining that the case has been reopened and how the verification has affected the case are sent. However, NOAA is not required because the case was previously closed allowing for NOAA.
Required Verification is Received After the Effective Date of Closure
For NA, the case is reopened and benefits decreased for the month identified in the original NOAA only when both of the following occur:
Verification is provided on or before 30 days after the effective date of closure.
The case meets case reopening requirements. (For case reopening requirements, see NA Compliance After Closure.)
NOTE Additional notices explaining that the case has been reopened and how the verification has affected the case are sent. However, NOAA is not required when the case was previously closed allowing for NOAA.
For NA, the participant must turn in a new application to reapply when one of the following occurs:
Verification is provided more than 30 days after the effective date of closure
Verification is provided on or before 30 days after the effective date of closure but does not meet case reopening requirements. (For case reopening requirements, see NA Compliance After Closure.)
For CA, the participant must turn in a new application to reapply when the verification is received on or after the effective date of closure.
Unknown Effect to Benefits
When a change has an unknown effect to benefits, verification must be requested.
When verification is not provided, benefits are stopped allowing for NOAA(g), when required.
When verification is provided, see one of the following for actions and time frames based on the outcome of the change:
No Change in the Benefit Amount
A notice with a change report is sent to the participant when a change is reported from the participant, but the change makes no change in the benefit amount.
Verification
Verification required is determined by the type of change reported.
Examples
1) On July 28th, Mary reported at the same time that her hours were reduced (change 1) and that her son, James, moved into her home (change 2).
Mary’s reduction in income causes an increase to her NA benefits.
James is 20 years old, works 40 hours per week, and is a mandatory participant. He and all his income and resources must be added to his mother’s NA case as one change. James’ income makes the household ineligible.
The net effect of both changes results in ineligibility, but it is too late to allow for NOAA; therefore, both of the following occur:
The increase due to the reduction in income is added for August.
James (with his income and resources) is added to the case in September and the case is closed allowing for NOAA.
2) On May 1st, Mr. Victor reported that his hours have been reduced five hours per week. After requesting verification, Mr. Victor timely provided a letter from his manager on May 12th confirming the change. Since benefits are increased with the first allotment issued ten days after the date the change is reported and Mr. Victor normally receives his NA benefits on the 11th of the month, the increase must effect Mr. Victor’s May benefits. A supplement is added for May.
Legal Authorities
7 CFR 273.12(a)
7 CFR 273.12(a)(1)(i)(A)
7 CFR 273.12(a)(1)(i)(B)
7 CFR 273.12(a)(1)(i)(C)
7 CFR 273.12(a)(1)(i)(C)(1 – 2)
7 CFR 273.12(a)(2)
7 CFR 273.12(a)(3)
AAC - R6-12-901
AAC - R6-12-902
AAC - R6-12-904
AAC - R6-12-905
AAC - R6-12-906
ARS - §46-211
AAC - R6-12-803
AZ State TANF Plan
last revised 08/30/2021