FAA1.B Time Frames : 04 Time Frames for New Applications - Overview : D NA Expedite Applications With Postponed Verification
NA Expedite Applications With Postponed Verification
(01/01/21 – 12/31/21)
When a budgetary unit is eligible for expedited services, any required verification except the identity of the PI may be postponed. (See NA expedite time frames and Verification of Identity.)
NOTE When all required verification is provided during the interview and the NA expedite is approved, send the NA Approval (F100) notice.
Authorize benefits for only the application month when all of the following apply:
The identity of the PI is verified.
Mandatory verification is postponed for one or more NA eligibility factors.
The participant applies on or before the 15th calendar day of the month.
When the participant applies after the 15th calendar day of the month, complete the following:
Issue NA benefits for the second month as an aggregate allotment.
NOTE Issue the aggregate allotment even when verification, including Social Security Enumeration is postponed.
Copy details into the third month.
NOTE Do not authorize benefits for the third month until the requested verification is provided. The third month can be the month after current system month.
When documents for identity verification are not available, use collateral contact when possible. When identity is not verified, process the application using NA new application time frames. Remove the Y in the EXPEDITED FS field on the APMA screen in AZTECS
In order to comply with NA Expedite time frames, send the Expedited NA – Postponed Verification (F121) notice when authorizing expedited benefits. The F121 must list all postponed verification. The verification must be provided within 30 calendar days of the date of application. The following applies to postponed verification:
A participant statement is acceptable as verification for shelter expenses when there is no other verification available at the interview, unless either of the following applies:
The expense is in another person’s name who is outside the budgetary unit.
The participant statement is questionable.
Do not authorize ongoing benefits before the PI provides or applies for a Social Security Number (SSN) for each participant in the case.
Stop NA benefits when the participant fails to provide required, postponed verification. There is no requirement to allow for Notice of Adverse Action (NOAA). The NA closure may be keyed at any time on the 30th calendar day from the date of application. There is no requirement to wait until after the close of business on the 30th calendar day from the date of application or the next workday to stop benefits. Reopen the case when the verification is provided by the close of business on the 30th calendar day from the date of application and the participant is eligible.
See NA Compliance after Closure for the requirements to reopen the case when the NA participant provides verification within 30 calendar days of case closure.
NOTE Do not send an NA closure notice. The F121 notice states benefits are stopped when required postponed verification is not provided.
When the F121 notice is mailed, do not send an additional NA notice when any of the following occur:
The 30-calendar day deadline is expired and required verification is not provided
The case is closed for a reason other than failure to provide pending verification and no closure notice is required. (See No Change Notice Required)
The verification is returned, and the NA benefit amount changes as a result of the verification received
The verification is returned, and causes ineligibility for ongoing benefits
The NA benefits are reduced due to the approval of CA benefits