FAA6 Case Maintenance and Administrative Lists

Revision 46 (01-01-18 through 12-31-18) : FAA6 Case Maintenance and Administrative Lists

Revised policy to define an overpayment and identify three different types of overpayments. Added a WARNING regarding the reporting requirements. (Effective 11/06/2018)

FAA6.E02 – FAA Office Overpayment Responsibilities Overview

Archived Policy

Updated when the FAA office needs to identify and refer the Overpayment and removed unnecessary steps for the FAA offices. (Effective 11/06/2018)

FAA6.E02A – FAA Office Overpayment Responsibilities - Discovery of Potential Overpayment

Archived Policy

Removed outdated information. (Effective 11/06/2018)

FAA6.E02B – FAA Office Overpayment Responsibilities – Potential Overpayment

Archived Policy

(04/16/2018)

Archived Policy

(11/06/2018)

Clarified that the date that the supervisor signs the FA-526 is the date of discovery. (Effective 04/16/2018) Updated and remove incorrect processes. (Reference changed from FAA6.E02D) (Effective 11/06/2018)

FAA6.E03A – Overpayment Unit Responsibilities – NA Waiver of Overpayment

Archived Policy

Moved waiver responsibility to the Overpayment Unit and added the new OP amount for closed cases. (Effective 12/03/2018)

FAA6.E03A.01 – Overpayment Tracker

Added new subject for information about the Overpayment Tracker. (Effective 12/03/2018)

FAA6.E03A.02 – NOPED Code and Reasons

Added new subject for No Overpayment Established (NOPED) codes and reasons. (Effective 12/03/2018)

FAA6.E03B – Overpayment Unit Responsibilities – Verification

Added new subject for the verification responsibilites of the Overpayment Unit. (Effective 12/03/2018)

FAA6.E03C – Overpayment Unit Responsibilities - Budgeting the Overpayment

Archived Policy

Moved reference from OVP Manual and updated for clarity and correct Overpayment Unit procedures. (Reference changed from FAAOVP.A04A) (Effective 12/03/2018)

FAA6.E03C.01 – Computing the Overpayment – WAS Budgets

Archived Policy

Moved reference from OVP Manual and updated for clarity and correct Overpayment Unit procedures. (Reference changed from FAAOVP.A06A) (Effective 12/03/2018)

FAA6.E03C.02 ‑ Computing the Overpayment – Should Have Been (AZTECS)

Archived Policy

Moved reference from OVP Manual and updated for clarity and correct Overpayment Unit procedures. (Reference changed from FAAOVP.A06B) (Effective 12/03/2018)

FAA6.E03C.03 ‑ Computing the Overpayment – Should Have Been (Hand Budgets)

Archived Policy

Moved reference from OVP Manual and updated for clarity and correct Overpayment Unit procedures. (Reference changed from FAAOVP.A06A) (Effective 12/03/2018)

FAA6.E03D – Overpayment Unit Responsibilities - Packet Assembly

Archived Policy

Moved reference from OVP Manual and updated for clarity and correct Overpayment Unit procedures. (Reference changed from FAAOVP.A08A) (Effective 12/03/2018)

FAA6.E03E – Overpayment Unit Responsibilities - Routing the Report of CA/NA Overpayment (FA-529) Form

Archived Policy

Moved reference from OVP Manual and updated for clarity and correct Overpayment Unit procedures. (Reference changed from FAAOVP.A07E) (Effective 12/03/2018)

FAA6.E03E.01 – Routing the FA-529 for FAA or Non-IPV Budgetary Unit Errors

Archived Policy

Moved reference from OVP Manual and updated for clarity and correct Overpayment Unit procedures. (Reference changed from FAAOVP.A07E.01) (Effective 12/03/2018)

FAA6.E03E.02 – Routing the FA-529 for Potential IPV Errors

Archived Policy

Moved reference from OVP Manual and updated for clarity and correct Overpayment Unit procedures. (Reference changed from FAAOVP.A07E.02) (Effective 12/03/2018)

FAA6.E04A – Overpayment Notice Agency Error Codes

Moved reference from OVP Manual with no changes. (Reference changed from FAAOVP.A09A) (Effective 12/03/2018)

FAA6.E04B – Overpayment Notice Inadvertent Household Error Codes

Archived Policy

Moved reference from OVP Manual and updated for clarity and correct Overpayment Unit procedures. (Reference changed from FAAOVP.A09B) (Effective 12/03/2018)

FAA6.E05 – Overpayment Error Elements Numbers and Descriptions

Moved reference from OVP Manual with no changes. (Reference changed from FAAOVP.A10) (Effective 12/03/2018)

FAA6.E06A – OARC Technical Support Unit

Archived Policy

Removed referencing the eDRS system from the process. (Refernce changed from FAA6.E03A) (Effective 05/21/2018)

FAA6.E08I – Disqualified Recipient Systems (DRS)

Archived Policy

Updated the definition of eDRS and removed the use of the M113 report from the process. (Reference changed from FAA6.E05I) (Effective 05/21/2018)

FAA6.E09 – Overpayment Tracking (OVTR) - Overview

Archived Policy

Added information about OVTR reporting and that help desk assistance is needed when changes are needed to OVTR after the day of original entry. (Reference changed from FAA6.E06) (Effective 07/16/2018)

FAA6.F03 – Fair Hearings - Overview

Archived Policy

Changed the name from Fair Hearing to Appeals and added who may apply for an Appeal to the bulleted list. (Effective 06/01/2018)

FAA6.F03B – Fair Hearings - Request Time Limits

Archived Policy

Updated the fair hearing request date based on how the request was submitted. (News Flash 18-029F, effective 06/11/2018)

FAA6.F03C.03 – Continuing Benefits

Archived Policy

Added information regarding automatic continued benefits and the necessity of sending a denial notice when a request for continued benefits is denied. (Effective 10/29/18)

FAA6.F03D – Fair Hearing Specialist Responsibilities

Archived Policy

Updated the fair hearing specialist responsibilities to match current procedures. Removed creating FH packet. Changed name to Appeals Processing Unit Responsibilities. (Effective 06/01/2018)

FAA6.F03D.10 – Hearing Decision Implementation - Preparing and Submitting a Petition to Review

Archived Policy

Updated the department’s right to file an appeal for NA per the Special Emergency Rule, effective 07/05/2018. (Effective 08/01/2018)

FAA6.F05 – Office of Special Investigations (OSI)/ AHCCCS Office of Inspector General (AOIG)

Archived Policy

Updated that all MA only cases are now conducted by the AOIG. (Effective 07/09/2018)

FAA6.F05B – OSI - Potential Fraud Referral Requirements

Archived Policy

Added additional clarification of what should not be referred and linked desk aid for staff. (Effective 07/09/2018)

FAA6.F05C – OSI - Investigation Referral

Archived Policy

(03/14/2018)

Archived Policy

(07/09/2018)

Revised directions to OSI Investigations Request Document from new DES website. (Effective 03/14/2018) (Reference changed from FAA6.F08C) Added additional clarification of what needs to be on the referral and linked desk aid for staff. (Effective 07/09/2018)

FAA6.I06C – Special Keying Requirements - Pascua Yaqui Tribal TANF

Archived Policy

Revised keying of DCSS cooperation for PY TANF participants. (Reference chaned from FAA6.J06C) (Policy Change Alert 18-018F, effective 11/05/18)

Assignment Number: 18-2149 Chantal/ccc

FAA6.I06D.02 – Pascua Yaqui Tribal TANF - Parent Only Cases

Add new section for PY Tribal TANF Parent only Cases. (Reference chaned from FAA6.J06D.02) (Effective 02/26/2018)

FAA6.I06D.05 – Income and Resource Exceptions - Pascua Yaqui Tribal TANF

Archived Policy

Revised the list of income and resource exceptions based on FY 2018-2021 PY Tribal TANF plan. (Reference changed from FAA6.J06D.05) (Effective 12/17/2018)

FAA6.R04 – Policy Dissemination Process – Overview

Archived Policy

Updated the Dissemination Process policy. (Effective 07/30/2018)

FAA6.R04A – Policy Dissemination Review/Training Confirmation (FAA-1215A)

Archived Policy

Updated the Dissemination Process policy. (Effective 07/30/2018)