Procedure: Anticipating a New Source of Income
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This section provides information about budgeting a new source of income.
Procedures
When the participant is present, have them sign the Authority to Release (FAA‑1765A) form to contact any companies or businesses involved. The FAA-1765A can be faxed or emailed to the participant's employer when it is not possible to use the Application for Benefits (FAA-0001A) or the HEAplus Authority to Release signed statement.
Consider income to be from a new source when one of the following applies:
●The participant is conducting work for the new source of income for the first time.
●A terminated source rehires the participant.
All of the following scenarios are not considered new sources of income:
●The participant changes jobs and works for the same employer.
●The participant is on a leave of absence and returns.
●The participant is on maternity leave and returns.
When a new source of income begins in a budget month, complete all of the following:
●When the participant receives less than a full month of income(g), do not convert the income received. Use the Actual Frequency Code for the income received in the budget month.
NOTE When the participant receives a full month of income, convert the income for the month.
●Budget the reasonably anticipated income for ongoing months using the appropriate Income Conversion Code.
With a new source of income, review the verification for other income types including, and not limited to, any of the following:
●Bonuses
●Incentives
●Tips
AZTECS Keying Procedures
When a participant receives paychecks for a new source of income, complete all of the following:
1) When the budget month is the first month a participant receives income from a new source, key all of the following:
The Income Type Code in the INC TYPE and the SUB TYP field as needed.
The AC Income Frequency Code in the FREQ field when less than a full month of income is received.
NOTE Key the appropriate Income Frequency Code when a full month of income is received.
Each of the pay dates in the DATE PAID field.
The hours in the HOURS field.
The gross pay in the GROSS AMOUNT field.
Copy details into the following month.
2) For the following month, key all of the following:
The Income Type Code in the INC TYPE and the SUB TYP field as needed.
The appropriate Income Frequency Code when a full month of income is received.
Each of the pay dates in the DATE PAID field.
The hours in the HOURS field.
The gross pay in the GROSS AMOUNT field.
3) Ensure to copy details to the current system month. Remove any paychecks that are less than what is reasonably certain to anticipate ongoing months.
NOTE See Anticipating Semi-Monthly income when a new income source has a semi-monthly pay frequency.
last revised 10/02/2023