Procedure: Budgeting Odd Jobs
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This section provides information about procedures for budgeting odd jobs.
Procedures
Discuss with the participant whether the odd job occurs with any established frequency. Most odd jobs are done occasionally(g), but a frequency could be established during the discussion. (See AZTECS Frequency Codes for more information about payment frequencies.)
For a participant who performs odd jobs occasionally, irregularly, or infrequently budget the participant’s income as actual income.
Budget actual income using the appropriate budget month or income period when any of the following apply:
●Income is received with no established frequency.
●The frequency is unpredictable.
NOTE When a participant works for themselves and not an employer, see self-employment for more information.
When there is no established frequency and the participant does not know when the income may occur again, the occasional income must be budgeted in the month received and removed for ongoing months.
Documentation must support determinations of eligibility and benefit level. Documenting in sufficient detail includes all of the following:
●Ensure that any reviewer can assess whether the determination is reasonable and accurate.
●Include specific information regarding the reason for how the income is budgeted.
(See Income Documentation Requirements for more information about documentation.)
When the participant is present, have them sign the Authority to Release (FAA‑1765A) form to contact any companies or businesses involved. The FAA-1765A can be faxed or emailed to the participant's employer when it is not possible to use the signed application.
AZTECS Keying Procedures
When the odd job is considered earned income, key all of the following on EAIC:
●The appropriate Income Type Code in the INC TYPE field.
●The income SUB TYP code as needed.
●The appropriate Frequency Code in the FREQ field. (See AZTECS Frequency Codes for more information about payment frequencies.)
NOTE When the income occurs occasionally(g), key the income in the month it is received using the AC Frequency Code and remove it from ongoing months in AZTECS.
●Date the income is received in the DATE PAID field.
●The gross amount of each paid date in the GROSS AMOUNT.
NOTE When a participant has received more than eight paychecks during the income budgeting period, manually total the gross income and hours before entering the income into AZTECS.
last revised 05/13/2024 effective 05/21/2024