Loans
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This section is about personal loans and commercial loans.
Policy
Loans from private persons and commercial institutions are considered unearned income and are not countable. Loans are not required to be legally binding agreements.
NOTE For educational loans, see Educational Income for the correct policy.
Loan payments received to pay off a loan previously provided by the budgetary unit are considered a resource. See Loan – Resources for more information about loan payments are considered a resource.
Any portion of a loan payment received by the budgetary unit is considered an interest payment. For more information, See Interest Payments.
Countable income is used to determine an income budget. (See Income Budgeting to see how FAA determines the income budget.) FAA needs to know about income that is both countable and not countable to determine whether a budgetary unit’s income is exceeding their expenses. (See Income Eligibility for more information about how FAA uses countable and not countable income.)
Procedures
Discuss with the participant whether the loan is from a private person or a commercial institution to determine one of the following types of loans:
When the participant is present, have them sign the Authority to Release (FAA‑1765A) form to contact any companies or businesses involved. The FAA-1765A can be faxed or emailed to the participant's employer when it is not possible to use the Application for Benefits (FAA-0001A) or the HEAplus Authority to Release signed statement.
Verification
System interface and the case file(g) must be reviewed before verification is requested. No additional verification is needed when AZTECS interface or HEAplus hubs have verified the information.
The participant has the primary responsibility for providing verification. (See Participant Responsibilities – Providing Verification for additional policy.)
For NA, all of the following income is required to be verified before eligibility is determined:
●Reported on a new application, during the interview of a new application, or changes reported before the eligibility determination of a new application.
●Changes after an eligibility determination of a new application (e.g., a renewal application, mid approval contact, etc.) and any of the following apply:
The source of the income has changed.
The income is questionable(g) or unclear(g).
The reported income amount has changed by $51 or more.
The previous verification in the case file is more than 59 calendar days old.
For CA, all income is required to be verified before determining eligibility.
Examples of verification that can be used for loans include, and are not limited to, any of the following:
●The lender
●Bank records
●Court records or court orders
●Federal or state tax forms
●Contracts
●Statement from the agency or payer providing the income
●Participant statement verification when one of the following occur:
Obtaining documented or collateral contact verification may cause harm or undue hardship(g) for the participant.
When all of the following occur:
●Other attempts to obtain the verification have failed. This includes documented and collateral contact verification.
●The participant has requested assistance from FAA.
●The worker has evaluated the request for assistance and cannot obtain the verification from another acceptable source.
●The participant statement is not questionable(g).
AZTECS Keying Procedures
System interface and the case file(g) must be reviewed before verification is requested. No additional verification is needed when AZTECS interface or HEAplus hubs have verified the information.
Key loan on the UNIN, loans complete one or more of the following:
●For Restricted loans(g), key the LO RU Unearned Income Code in the INC TYP field.
●For Unrestricted loans(g), key the LO UN Unearned Income Code in the INC TYP field.
Document the case file(g) thoroughly to support keyed codes, amounts, and frequencies. See the AZTECS Data Entry Guide for instructions on keying the AZTECS income screens.
NOTE Documentation must support determinations of eligibility and benefit level. Document in sufficient detail to ensure that any reviewer can assess whether the determination is reasonable and accurate. Include specific information regarding the reason the income is determined to be normal. (See Budgeting Income Documentation Requirements for additional information.)
Legal Authorities
AAC R6-12-501(1)
A.R.S 46-292-P01
7 CFR 273.9(c)(4)
7 U.S.C. 2014(d)(4)
last revised 10/02/2023