Data Collection
FAA collects ethnicity and race data for federal reporting.
Policy
Federal regulations require FAA to collect ethnicity and race data about all participants.
This data collection ensures that the program benefits are distributed without regard to race, color, or national origin.
When applying for benefits, all of the following are applicable to the collection of ethnicity and race information:
●Participants provided this information voluntarily.
●Neither eligibility nor the level of benefits is affected by this information.
FAA uses federal statistic standards to collect ethnicity and race data, including all of the following:
●Ethnicity consists of any of the following:
Hispanic, Latino, or Spanish descent
Not of Hispanic, Latino, or Spanish descent
●Race, which includes any of the following:
American Indian or Alaska Native
Asian
Black or African American
Hawaiian or Other Pacific Islander
White/Caucasian
Procedures
During the interview, when the primary informant(g) did not include ethnicity and race information, ask the primary informant for the data for each participant.
NOTE Ethnicity and racial information are not mandatory. When the participant does not want to provide this information, the participant’s ethnicity and race are considered undetermined.
The keying of ethnicity in AZTECS only applies to Hispanic backgrounds, including all of the following:
●Mexican, Mexican American, Chicano, or Chicana
●Puerto Rican
●Cuban
●Another Hispanic, Latino, Latina, or Spanish origin
Consider the ethnicity and racial information of a participant as undetermined when all of the following apply:
●The participant did not select an ethnicity or race on the application
●The participant refuses to identify an ethnicity or race during the interview
NOTE For an unborn baby, ethnicity is not required. Use the race of the parent.
Verification
Verification of ethnicity and race is based on a participant's statement.
AZTECS Procedures
Ethnicity must be keyed for each participant. On RARE, complete the ETHNICITY HI field next to each participant with one of the following:
●Key Y in the ETHNICITY HI field when a participant is of Hispanic, Latino, or Spanish descent.
●Key N in the ETHNICITY HI field when a participant is not of Hispanic, Latino, or Spanish descent.
NOTE Key N in the ETHNICITY HI field when a participant refuses to provide ethnicity.
Key Y next to each participant’s name under the appropriate race code listed on RARE. Select one or more of the race codes:
●AI – American Indian or Alaskan Native
●AS – Asian, Indian, Chinese, Japanese, Vietnamese, Korean
●BL - Black or African American
●NH – Native Hawaiian, Pacific Islander, Filipino, Guamanian, or Chamorro
●WH - White/Caucasian
●UD - Unable to determine
NOTE When Y has already been keyed in one or more of the RACE fields, do not key Y in the UD RACE field.
When Y is keyed in the AI RACE field, complete all of the following:
●Key the applicable Tribal Code in the TRIBE field when the participant is enrolled in a federally recognized tribe in Arizona.
●Key IO in the TRIBE field when the participant is enrolled in a federally recognized tribe outside Arizona.
NOTE See the federally recognized tribe (PDF) to determine whether a tribe is federally recognized.
●When known, key the participant's tribal census or enrollment number in the TRIBAL CENSUS # field.
NOTE When the TRIBAL CENSUS # field is unknown, a warning displays. Press ENTER again to go to the next screen.
See Tribal TANF Assistance Programs for the requirements for Tribal TANF Programs in effect in Arizona.
Legal Authorities
7 CFR 272.6(g)
R6-12-304
last revised 01/16/2024