Client Maintenance (CLMA) - Overview
The CLIENT MAINTENANCE screen (CLMA) allows changes to a participants basic identifying information. The reasons for the change may include any of the following:
●Birth
●Legal Name Change
●Marriage
●Sex
●Foster Care Placement
All of the following applies when changes are made to a participant's personal identifiable information:
●When a participant changes their name to a mononym or a single name, all of the following applies:
The participant must provide verification of the legal name change.
Key "NONE" in the GIVEN NAME (OR INITIAL) field and the mononym in the SURNAME field.
When possible, advise the participant how mail from FAA would appear with none as the given name and ask the participant whether they would prefer something else as the given name.
NOTE Do not key titles in the first name field, such as MR. Mr., MRS., Mrs., or MS.
●AZTECS issues an alert for all other cases in which the participant has involvement.
To change a participant's basic identifying information, CLMA must be accessed from CLIM and complete all of the following:
●Select Function 1 (INQUIRE ON PERSON)
●Select the participant for maintenance
●Key 6 in the SELECT FUNCTION (BY NUMBER) field
●Press ENTER
The fields on CLMA include all of the following:
●SURNAME
●MIDDLE INITIAL
●GIVEN NAME (OR INITIAL)
●SSN
●BIRTHDATE (MMDDYYYY)
●SEX
●TYPE
●LICENSED FACILITY
Make all of the following changes in CLMA when it is identified that the dependent child is in Foster Care:
●Key FC in the TYPE field
●Key Y (Yes) or N (No) in the LICENSED FACILITY field to identify whether the caretaker relative is licensed.
AZTECS deauthorizes the benefits when the participant's date of birth or SSN is updated. Redetermine the participant's eligibility.
NOTE When the participant is the PI for the case, the case name is also changed.
Make the required change on CLMA. Press ENTER to return to CLIM.