FAA6 Case Maintenance and Administrative Lists

Revision 07 (01-01-09 through 03-31-09) : FAA6 Case Maintenance and Administrative Lists

FAA6.A11B.02 – Changes Not Verified - Increases

Revised for clarity and added examples. (Policy Broadcast 08‑52, effective 10‑01‑08)

FAA6.A12 – Changes in MA Category or Services

Revised policy to indicate that some changes in MA category or services will no longer require the M000, the C705 will now be sent for additional changes in MA categories. (Policy Broadcast 08‑45, effective 10‑08‑08)

FAA6.A13D.18 – Crossmatch Report - Not the Only Participant in the Budgetary Unit

Archived Policy

Removed the paragraph regarding the C200 notice.

FAA6.F03 – Fair Hearings - Overview

Archived Policy

Added NOTE to indicate that whenever possible the local office must attempt to resolve the issue regarding the eligibility determination prior to the participant submitting the FH request. Added that participant who filed for FH should be referred to as an appellant. Added links to the glossary to define the appellant and hearing officer. Moved the policy related to the requirements to the Fair Hearing - Request Requirements subject. Removed EXCEPTION related to the residents of Apache Junction and Maricopa County whose determination of eligibility was completed in the FAA MA Only offices. Revised for clarity. (Policy Broadcast 08‑37, effective 09‑02‑08)

FAA6.F03A – Fair Hearings - Request Requirements

Archived Policy

Added that the fair hearing can be requested due to the lack of the determination. Added CA and MA EXCEPTION as long with the requirements for FJH requests filed as a result of the determination completed by the FAA MA Only offices. Replaced the term "protective payment" with the "CA Payee: in the CA EXCEPTION box and added a link to the CA Payee policy. (Policy Broadcast 08‑37, effective 09‑02‑08)

FAA6.F03C – Fair Hearings - Local Office Hearing Request Procedures - Overview

Archived Policy

Removed WARNING. Moved the policy related to the requirements that FAA staff needs to complete once the request is received to the Local Office Hearing Request Procedure - Hearing Documentation and Preparation subject. (Policy Broadcast 08‑37, effective 09‑02‑08)

FAA6.F03C.01 – Local Office Hearing Request Procedures - Hearing Documentation and Preparation

Archived Policy

Added WARNING. Added requirements needed to be completed by FAA staff whenever a FH request is submitted. Changed the number of the Fair Hearing Request form from FA‑503 to FA‑100. Updated the requirement to indicate to use the Free Form Alert to track the fair hearing request assigned to the supervisor or designated EI. (Policy Broadcast 08‑37, effective 09‑02‑08)

FAA6.F03C.02 – Local Office Hearing Request Procedures - Notifying the Office of Appeals

Archived Policy

Removed EXCEPTION. Revised the list of information included on the e‑form to identify that the e‑form should include the current address. Changed the number of the Fair Hearing Request form from FA‑503 to FA‑100. (Policy Broadcast 08‑37, effective 09‑02‑08)

FAA6.F03C.05 – Local Office Hearing Request Procedures - Pre-hearing Conference Follow-up

Archived Policy

Added a designee as an individual that can also complete the items assigned to a supervisor. Added a bullet to indicate when a result of the pre‑hearing conference needs to be reviewed and discussed with the Jobs case manager. Added the paragraph to indicate when is the FH withdrawal acceptable for OP issues. Revised the EXCEPTION to indicate that a completion of the Request to Vacate and Remand (FA‑1389A) form is required. (Policy Broadcast 08‑37, effective 09‑02‑08)

FAA6.F03C.06 – Local Office Hearing Request Procedures - Preparing the Hearing Packet

Archived Policy

Removed NOTE that indicated that the FA‑100 is in the Public folder. (Policy Broadcast 08‑37, effective 09‑02‑08)

FAA6.F03D – District Fair Hearing Specialist Responsibilities

Archived Policy

Revised to clarify the district fair hearing specialist responsibilities. Added WARNING to indicate that the case should not be corrected until response is received from the Office of Appeals that indicates that the matter was vacated and remanded back to the local office for correction. (Policy Broadcast 08‑37, effective 09‑02‑08)

FAA6.F03E – Fair Hearing - Hearing Request Withdrawals

Archived Policy

Removed NOTE which indicated to correct the case prior to forwarding the signed withdrawal to the Office of Appeals. Added WARNING to indicate an appellant should make a verbal request to withdraw the hearing request directly to the Office of Appeals. Added EXCEPTION to indicate when the request to withdraw the hearing request is NOT acceptable. (Policy Broadcast 08‑37, effective 09‑02‑08)

FAA6.F03H.02 – Office of Appeals Responsibilities - Notification of Hearing

Archived Policy

Revised the policy to indicate that when the Notice of Hearing is mailed to the appellant, the copy of the notice is sent to the local office via e‑mail notification from the Office of Appeals. (Policy Broadcast 08‑37, effective 09‑02‑08)

FAA6.F03H.05 – Office of Appeals Responsibilities - Conducting Hearings

Archived Policy

Clarified that the FAA representative is acting as a department's representative responsible for answering any questions ask by the Hearing Officer. (Policy Broadcast 08‑37, effective 09‑02‑08)

FAA6.F06D.04 – District QC 100 Responsibilities - CA or NA QC Noncooperation

Archived Policy

Revised for clarity.

FAA6.G – Disaster Nutrition Assistance Program (DNAP)

Archived Policy

Changed the name of the Disaster Food Stamp Program (DFSP) to the Disaster Nutrition Assistance Program (DNAP) due to the federal name change.

FAA6.H09B.01 – Posters in the Lobby

Archived Policy

Added the LPR poster and the FSX poster to the list of posters that MUST be displayed in the lobby or other areas accessible to applicants. Revised for clarity. (Policy Broadcast 08‑54, effective 11‑06‑08)

FAA6.J02 – Tribal Cash Assistance Programs

Archived Policy

Added San Carlos Apache to Tribal TANF programs. (Policy Broadcast 08‑19, effective 05‑01‑08)

FAA6.J04E.02 – Hopi Tribal TANF Program – Specified Relative

Archived Policy

Revised to add when a nonparent specified relative (NPSR) requests Hopi Tribal TANF Program benefits, proof of Legal Permanent Guardianship (LPG) is required before approval. (Policy Broadcast 08‑40, effective 09‑11‑08)

FAA6.J09 – San Carlos Apache Tribe TANF Program – Overview