.02 State Assistance Approval Periods - Renewals - Renewal Process
When conducting the renewal, complete the following:
 
Schedule and conduct the interview according to the policies and procedures defined in the Interview Process.
Verify eligibility factors subject to change, and for which there is no current verification.
Obtain verification for any change that was reported and completed without verification.
When evaluating the value of all countable resources, consider the following:
Property information in the case file that is current and valid needs no further verification.
Values must be verified at each renewal when near maximum limits.
The value of countable real property must be verified at least once each year.
Determine whether any eligibility or payment errors occurred since the last approval or renewal.
 
NOTE Complete the FA‑579 Overpayment Referral form when a payment error resulted in a budgetary unit receiving more benefits than it was eligible to receive.
 
Ensure that the case's current status and benefit amount are correct.
Resolve issues regarding underpayments.
Key all current information on STAI and STAA to determine whether the budgetary unit remains prospectively eligible.
 
Complete the following when the budgetary unit is determined to be prospectively eligible:
 
Key the user PCN in the AUTH PCN field.
Key a renewal date for the appropriate approval period.
Send the appropriate renewal decision notice.
 
Complete the following when the budgetary unit is determined to be prospectively INELIGIBLE:
 
Key the user PCN in the AUTH PCN field on STAA.
Key the appropriate Denial or Closure Reason Code in the DENIAL/CLOSURE REASON field.
Key the ineligible date in the INELIG DATE field.
Send appropriate Denial notice.