FAA6.A Changes : 12 Standard Reporting : D Crossmatch Reports : .05 Crossmatch Report Procedures
.05 Crossmatch Report Procedures
 
(01/01/19 - 12/31/19)
When the participant fails to respond a request for information on the crossmatch report and there is only one budgetary unit participant, complete the following:
 
Close the case for the first month possible allowing for NOAA.
Key one of the following applicable Denial or Closure Reason Codes on AFED or FSED:
FE: (Failure to provide information on Felony Drug Conviction)
FG: (Failure to provide information on Fleeing Felon)
RK: (Failure to provide information on residing in jail or prison)
Complete and submit the OIG Investigation Referral form.
Complete an Overpayment Referral when FAA failed to stop the benefits in a timely manner.
Document the case file(g) with the outcome of all actions taken.
 
When the information on a Crossmatch Report is confirmed and there is only one budgetary unit participant, complete the following:
Close the case for the first month possible allowing for NOAA.
Key one of the following applicable Denial or Closure Reason Codes on AFED or FSED:
Complete and submit the OIG Investigation Referral form.
Complete an Overpayment Referral when FAA failed to stop the benefits in a timely manner.
Document the case file(g) with the outcome of all actions taken.
 
When the participant fails to respond to a request for information on the Crossmatch Report and other participants are included in the budgetary unit, complete the following for the disqualified participant:
 
Key the following in the PT field on SEPA:
For CA key DI
For NA key DF
Key one of the following in the INELIG RSN field:
FE: (Failure to provide information on Felony Drug Conviction)
FG: (Failure to provide information on Fleeing Felon)
RK: (Failure to provide information on residing in jail or prison)
Send the appropriate notice to inform the PI of the change in benefits.
Complete an Overpayment Referral when FAA failed to reduce the benefits in a timely manner.
Document the case file(g) with the outcome of all actions taken.
When the disqualified participant is also the PI, determine whether the following policy applies:
 
When the information on the Crossmatch Report is confirmed and the budgetary unit includes two or more participants, complete the following for the disqualified participant:
Key the following in the PT field on SEPA:
For CA key DI
For NA key DF
Key one of the following in the INELIG RSN field:
Send the appropriate notice to inform the PI of the change in benefits.
Complete an Overpayment Referral when FAA failed to reduce the benefits in a timely manner.
Document the case file(g) with the outcome of all actions taken.
When the disqualified participant is also the PI, determine whether the following policy applies:
CA - CA EBT Alternate Card Holder
NA - Emergency Representative
 
Complete the following when the participant denies the information on the crossmatch report:
 
Contact Research & Analysis via email to resolve any discrepancies.
R&A may contact the Office of Special Investigations (OSI) for assistance when needed.
Document the crossmatch report discrepancy in the case file.
Take no further action until the issue is resolved.