|
(01/01/19 – 12/31/19)
|
WARNING
|
FTI may not be accessed by any DES personnel, contractors, volunteers, or vendors performing work from any of the following:
|
●Virtual office
|
●Telecommuting
|
●An alternate non-DES worksite
|
FTI/IRS information may not be printed, transmitted, or sent via email or fax. This policy prohibits FTI communication between any divisions within DES.
|
FTI furnished to the user and any paper material therefrom, must be destroyed by cross-cut shredder in 1 mm x 5 mm in size or smaller particles. These particles must then be placed in a locked shred bin to be re-shredded by the agency’s contracted shred company. Electronic FTI must be deleted and overwritten.
|
Due to the confidential nature of the information contained in the FTI reports, the FTI reports must be maintained with the highest possible degree of security. Release or misuse of confidential IRS FTI information is punishable by law. Penalties can result in fines up to $5,000 and up to five years in prison.
|
When an FTI Security Incident(g) occurs, complete the following:
|
●Immediately report the security incident to the Local Office Manager (LOM).
|
●The LOM completes the Notice of Security Incident, (J-126) form.
|
●The LOM immediately reports the security incident to the appropriate Program Security Analyst Manager and Internal Risk Management.
|
The Program Security Analyst Manager follows reporting requirements set forth by IRS and reports to IRS within 24 hours.
|