.05 Keying Dependent Care Expenses
 
(01/01/18 - 12/31/18)
Determine and verify the anticipated expense as follows:
 
Allow the billed expense for the months the participant expects to be billed.
When the billed amount is for more than one participant and individual amounts are not specified, complete the following:
Divide the total billed amount by the number of participants receiving care.
Round up the amount for one participant when the billed amount cannot be divided evenly.
(See Example Dependent Expense)
 
DO NOT convert the dependent care expense when the expense is less than a full month's expense. This could be due to the expense starting or stopping.
 
For the CA program, key dependent care expenses as follows:
 
Key CA in the TY field on EXNS for each participant with a dependent care expense.
In the SUB field key the AZTECS position number for the participant who is responsible for the expense.
Key the allowable amount of dependent care charges in the AMT field.
 
For the NA program, key dependent care expenses as follows:
 
Key CF in the TY field on EXNS for the participant when a transportation expense is incurred to take the participant to a dependent care provider, from a provider, or to and from a provider.
 
NOTE AZTECS applies the NA Dependent Care Transportation Standard when the CF Expense Type Code is keyed.
 
Key CN in the TY field on EXNS for the participant when there is no transportation expense to or from a dependent care provider.
In the SUB field key the AZTECS position number for the participant who is responsible for the expense.
Key the allowable amount of dependent care charges in the AMT field.