B Removing Participants - SEPA
 
(12/01/20 - 01/31/20)
A participant may leave the budgetary unit. (For program specific policy see Removing a Participant) When a participant must be removed, take the following steps:
 
Key OU in the participant's PT field for the correct month.
Key the appropriate code in the INELIG REASON field. (See Denial or Closure Reference Links)
Key the date of denial or closure in the INELIG DATE field as applicable for the appropriate program, using the following criteria:
Redetermine eligibility for the month.
 
When a participant is coded OU on SEPA with one of the following Denial or Closure Reason Codes, they must be coded OU for all programs:
 
AD – Adoption Final
DH – Death Other than PI
RI – Resides in an Institution
RJ – Resides in Jail or Prison
RS – Arizona Residency Not Established
VR – Moved Out or Location Unknown
 
WARNING
AZTECS removes the participant from the case at monthly rollover or when the copy details function is used, the month following the month the participant is keyed as OU for all programs.
 
When a participant becomes disqualified, see PRAP for the duration of the disqualification. To remove the participant, complete the following steps:
 
Key the appropriate code in the PT field (See Disqualified CA Participants, or Disqualified NA Participants)
Key the appropriate codes on PRAP
Redetermine eligibility for the month
Send any required notices on NORE
 
WARNING
Participants may be keyed as OU in one case and IN in another. When this occurs, do not change or remove any information relating to a participant keyed as OU. The updated information affects that participant’s open case.