FAA2.C Address (ADDR ADFF) : 07 Keying ADDR : B Keying Addresses on ADDR
B Keying Addresses on ADDR
 
(08/01/14 – 09/30/14)
When the residential and mailing address are the same, key the residential address only. When keying a mailing address, a residential address MUST also be keyed.
 
When the participant is homeless, see General Delivery for homeless for additional instructions.
 
Consider the following when keying the residential and mailing address fields:
 
When an address is not an actual address but is only a description of how to locate where the participant lives, use function 1 on ADFF to process the address as keyed on ADDR. (See ADFF Functions)
When a participant resides in a shelter for battered individuals, DO NOT key the location address of a battered individual’s shelter in AZTECS. Use the PO BOX number of the shelter or the address of the local office as the participant's residential address.
Do not split the address between more than one field. When the complete address does not fit in one field, key as much of the address as possible. When Finalist displays a match, all the characters may not fit in the fields. In this situation, notices are printed with as much information as displays.
Key only ONE place identifier (apartment, unit, or lot number, etc.) in the APT-UNIT-ETC field.
Key all abbreviations using the USPS recognized address abbreviations.
Do not use punctuation in any part of the address.
Do not use double spacing.
Do not use the backward slash (\).
Do not use the letter O in place of a zero.
Do not key the additional Plus Four digits of the ZIP Code anywhere on ADDR. Only key the first five digits of the ZIP Code.
Do not include the names of building complexes, trailer parks, reservations, etc. Review a utility bill, rental receipt, or mortgage statement to assist in identifying the correct address. Validation can also be completed through the USPS Web Site.
The AZTECS ZIP CODE/CITIES tables in LISTCODES allow for only fifteen characters in a city name. As a result, the CITY field on ADDR allows for only 15 characters. When the length of a city name exceeds 15 characters, Finalist compares the 15 characters against the complete city name, and determines the address invalid. Finalist displays the same address keyed on ADFF as the closest match, and requires the worker to select a function and process through to ADDR.
To prevent Finalist from unnecessarily creating a new address record, the following city names must be keyed on ADDR as indicated:
Key Chandler Heights (85227) as CHANDLER HTS
Key Kykotsmovi Village (86039) as KYKOTSMOVI or KYKOTSMOVI VILL
Key Lake Havasu City (86403-86406) as LAKE HAVASU CIT
Key Oak Creek Villa (86341) as SEDONA
Key Petrified Forest National Park (86028) as PETRIFIED FORES
Key White Mountain Lake (85912) as WHITE MTN LK