A Conflict of Interest – Employee, Contractor, Volunteer, Temporary Employee Reporting Responsibilities

FAA1.A Background and Introduction : 02 Conflict of Interest : A Conflict of Interest – Employee, Contractor, Volunteer, Temporary Employee Reporting Responsibilities

Conflict of Interest – Employee, Contractor, Volunteer, Temporary Employee Reporting Responsibilities

REVISION 51

(01/01/23 - 12/31/23)

All employees (temporary or permanent), contractors and volunteers must report all cases with which they have a potential conflict of interest.

A Conflict of Interest/Confidentiality Statement (FAA‑1446A) form and Conflict of Interest Case Information (FAA‑1447A) form must be completed when one or more of the following occurs:

●Upon hire

●When the employee, contractor, or volunteer becomes aware of any new cases where a conflict of interest exists

List the information for all cases that have a conflict of interest in the FAA-1447A form. Additional FAA-1447A forms may be used when additional space is required.

NOTE When the employee, contractor, or volunteer states that they do not know of any cases with a conflict of interest, the appropriate section must be completed on the FAA-1446A form.

When unsure whether there is a conflict of interest, the situation must be reviewed with FAA management. When management determines that a conflict of interest exists, document the case information on the FAA‑1447A form.

Every year the previously completed conflict of interest forms must be reviewed by the staff and management during the annual rating period planner evaluation. When reporting a change to the forms or the previous forms are not available, complete and submit new conflict of interest forms.

NOTE When it is learned that there is an additional case with a conflict of interest, the employee, contractor, or volunteer must immediately complete and submit the FAA-1446A form along with the FAA-1447A form to their supervisor. Do not wait until the annual rating period planner evaluation. Do not view case information to complete these forms.

The FAA supervisor must complete the following:

●Retain the digital electronic copy in the employee’s file.

●Provide the employee with the signed digital electronic copy of each form.

●Forward the digital electronic copies to DBME HR Operations for appropriate routing.

(See Conflict of Interest – Supervisor Reporting Responsibility for additional instructions.)

All AZTECS, HEAplus, and OnBase(g) inquiries are recorded. Actions that display on a case in which there is a conflict of interest could be considered suspicious or potentially fraudulent activity.

Supervisors must immediately report to HR Business Partners when any of the following occur:

●An employee, contractor, or volunteer reports accidental viewing of case information with a conflict of interest.

●Management suspects a potential violation has occurred.