FAA1.D Application Requirements : 08 Receipt of Additional Application - Overview
08 Receipt of Additional Application - Overview
 
(04/01/11 –06/30/11)
An application may be turned in by a participant while a previous application is pending. When a renewal is due or the participant is applying for an additional program, register the additional application. (See Renewal Applications – Overview)
 
EXCEPTION
The following policy applies to the Hospital Region only.
When an application is pending at the hospital and a second application is turned in at the local office requesting additional programs, the hospital eligibility worker (EW) determines eligibility for all programs.
NOTE This applies whether an interview or customer contact was or was not completed by the hospital EW.
When an application is pending at the FAA office and a second application is turned in at the hospital requesting additional programs, one of the following applies:
The FAA office determines eligibility for all programs when the interview or customer contact is complete.
The hospital EW determines eligibility for all programs when the interview or customer contact is not complete.
 
When an application is pending in one region and a second application is turned in requesting additional programs in another region, the following apply:
 
The region offices' staff must determine who is responsible for completing the application on a case by case basis.
The decision must be in the participant's best interest.
 
When a renewal is not due and no additional programs are requested, treat the additional application as a change. Complete the following:
 
Compare the information on the additional application to the information in the case file(g) and the pending application.
Request verification and make changes when needed. When there is a change in benefits or program eligibility, send a notice to the participant allowing for NOAA.
When the additional application results in no change, send a No Change in Benefits notice to the PI. (See Changes)
Place the additional application in the case file.
 
NA EXCEPTION
Send the NA - Currently Receiving (F705) denial notice when all of the following apply:
The first application and the second application are received in the same calendar month.
The first application is approved prior to receipt of the second application.
The second application must be reviewed for any potential changes. Complete appropriate action for any changes indicated on the second application.
 
When the first application is pending and dated later than the second application, complete either of the following:
 
Delete the first application on DECA and register the second application using the earlier date.
Change the proration date in APMA.
 
When an earlier application is received and a later application has been approved, determine whether eligibility exists prior to the current effective date.
 
NOTE CA/MA Hand Budget Records (FA-200-A and FA-200-B) may be used to determine eligibility in earlier months when needed.