FAA1.A Background and Introduction : 07 Handling Special Cases - Overview : E Handling Special Cases - Other Nonrelative Conflict of Interest Cases
E Handling Special Cases - Other Nonrelative Conflict of Interest Cases
 
(07/01/13 - 09/30/13)
When a participant and an employee, contractor, volunteer or temporary employee spend time together outside of the office, the employee, contractor, volunteer or temporary employee must report this to their supervisor as a possible conflict of interest.
 
This includes a participant who is or was one or more of the following:
 
Roommate
Neighbor
Friend
Business associate
Co-worker
Significant other
Parent of a child in common
 
This also includes any participant with whom:
 
The employee, contractor, volunteer or temporary employee has or had a negative relationship
The employee, contractor, volunteer or temporary employee feels due to some personal reason that they cannot act impartially
The employee, contractor, volunteer or temporary employee does not have an official business reason to interact with case
 
NOTE All of these relationships include current and former relationships.
 
EXCEPTION
When the employee, contractor, volunteer, or temporary employee is not well known to or familiar with the neighbor, friend, or business associate, discuss the situation with a Supervisor. The Supervisor will determine whether there is a conflict of interest and document the conversation and decision in the employee’s, contractor’s, volunteer’s or temporary employee’s file.
 
Employees, contractors, volunteers, or temporary employees must report cases belonging to these individuals to their Supervisor as there may be a conflict of interest. (See Conflict of Interest Employee, Contractor, Volunteer or Temporary Employee Reporting Responsibility)
 
Employees, contractors, volunteers, or temporary employees must not have any case involvement(g) with the case of any participant where there may be a conflict of interest
 
WARNING
All AZTECS, OnBase(g), and HEAplus inquiries are recorded. Actions that display on a case in which there may be a conflict of interest could be considered suspicious or potentially fraudulent activity.
 
Employees, contractors, volunteers, or temporary employees are not allowed to request information from co-workers regarding cases with a conflict of interest. (See special handling of employee cases for additional information and restrictions.)