Revision 47 (01-01-19 through 12-31-19) : FAA6 Case Maintenance and Administrative Lists
FAA6 Case Maintenance and Administrative Lists
 
Added a definition of Mid Approval Contact. Define what is a complete MAC form. Added Overview to the title. Added the time frames when AZTECS sends the X027. Added what information is included in the X027. Added the importance of keying the Y in the MAC RECD field on INDA. (Policy Change Alert 19‑001F, effective 2/18/2019) Revised for clarity. Added procedures for the new MAC auto process. (Policy Change Alert 19 011F, effective 7/1/2019)
 
Added new policy and procedures for the MAC auto process. (Policy Change Alert 19‑011F, effective 7/1/2019)
 
Added new policy and procedures when the X027 is returned and no change is reported. (Policy Change Alert 19‑001F, effective 2/18/2019) Reference changed from FAA6.A06A.01. Added policy to clarify auto process when no change is reported. (Policy Change Alert 19 011F, effective 7/1/2019)
 
Added new policy and procedures for when the X027 is returned and change is reported. (Policy Change Alert 19‑001F, effective 2/18/2019) Reference changed from FAA6.A06A.02. Added policy regarding the X026 notice for when the participant fails to provide the requested mandatory verification. (Policy Change Alert 19 011F, effective 7/1/2019)
 
Added new policy and procedures when the budgetary unit fails to return the X027. (Policy Change Alert 19‑001F, effective 2/18/2019) Reference changed from FAA6.A06A.03. Revised policy for clarity and added more information on new MAC process for noncompliance, failure to return the X027. (Policy Change Alert 19 011F, effective 7/1/2019)
 
Added new policy and procedures when the X027 is returned incomplete. (Policy Change Alert 19‑001F, effective 2/18/2019) Reference changed from FAA6.A06A.04. Revised for clarity. Added that partial compliance is failure to comply. (Policy Change Alert 19 011F, effective 7/1/2019)
 
Added new policy and procedures when the FAA-1108A form is completed. (Policy Change Alert 19‑001F, effective 2/18/2019) Reference changed from FAA6.A06A.05. Revised for clarity. Added policy regarding using the FAA-1108A for compliance. (Policy Change Alert 19 011F, effective 7/1/2019)
 
Added new policy and procedures when an NA application is submitted during the MAC period. (Policy Change Alert 19‑001F, effective 2/18/2019) Reference changed from FAA6.A06A.06. Revised for clarity and added links to examples for when an application is received during the MAC period. (Policy Change Alert 19 011F, effective 7/1/2019)
 
Added separate codes for closures and disqualifications when the person fails to provide the requested information. (Effective 7/1/2019)
 
Added the REPT reason of MACA to the list. Removed CADO or CADO Extension Form and replaced with case file. Added more than 12 months are considered too far in the past in the EXCEPTION Box. (Policy Change Alert 19‑001F, effective 2/18/2019)
 
Added language to give staff directions when verification is not provided. (Effective 1/19/2019)
 
FAA6.E05 to FAA6.E05H.05 – Overpayment (OP) Error Elements Numbers and Descriptions
All references are being completely removed from the CNAP Manual as the Error Codes are no longer valid effective 2-11-19. (Effective 3/11/2019)
 
Title changed. Updated policy by using correct terms and defined form names. Changed to the correct unit name, updated process according to OARC. (Effective 1/21/2019)
 
Updated policy by using correct terms. (Effective 1/21/2019)
 
Updated policy to current procedures. Added which agencies may refer an overpayment to OARC. (Effective 3/25/2019)
 
Updated to correct process and state which agency does the collection actions. Added the payment schedule. Removed inaccurate information regarding the APU process.. (Effective 3/25/2019)
 
Removed obsolete procedures regarding the process and updated correct procedures according to OARC suggestions. (Effective 3/25/2019)
 
Updated process according to OARC suggestions. (Effective 3/25/2019)
 
Revised to replace FAA with OARC when applicable added stay. (Effective 2/25/2019)
 
Updated payment methods and made link for households to contact OARC. Removed policy regarding preaddressed envelopes. (Effective 2/25/2019)
 
Updated for clarity and removed out of date information. Added bullets regarding recoupment. (Effective 2/25/2019)
 
Added an exception that overpayments are not collected from grant diversion. (Effective 2/25/2019)
 
FAA6.E07B.07 – Methods of NA Overpayment Collection – Renegotiation of Repayment
Removed entire section to align with current process. (Effective 1/14/2019)
 
FAA6.E09 – Overpayment Tracking (OVTR) - Overview
Removed entire reference. This has been incorporated into other policy at FAA6.E03A.01. (Effective 2/25/2019)
 
FAA6.E09A – OVTR – Case Information and Section Descriptions
Removed this entire subject, this is covered in FAA6.E03A.01. (Effective 2/25/2019)
 
Added a new bullet to include the Overpayment Specialist among FAA staff who can conduct pre-hearing conference. Added clarification to level where conference is done, who sends notice and who documents the case file. (Effective 7/29/2019)
 
Revised policy for clarity, streamlined procedures. (Policy Change Alert 19‑010F, effective 6/17/2019)
 
Removed region responsibilities, added information to other section. Removed information concerning QC protest. (Policy Change Alert 19‑010F, effective 6/17/2019)
 
Changed references of QC to OPE. (Policy Change Alert 19‑010F, effective 6/17/2019)
 
Changed references of QC to OPE. (Policy Change Alert 19‑010F, effective 6/17/2019)
 
Changed QC Negatives to CAPER. (Policy Change Alert 19‑010F, effective 6/17/2019)
 
Added description of QC processes. (Reference changed from FAA6.F04C.01) (Policy Change Alert 19‑010F, effective 6/17/2019)
 
FAA6.F04C.02 – QC-100 - QC Responsibilities - QC-100 Correction
Remove entire section, relocate necessary information. (Policy Change Alert 19‑010F, effective 6/17/2019)
 
Changed protest to District X, removed duplicate information, moved to other references. (Reference changed from FAA6.F04D.01) (Policy Change Alert 19‑010F, effective 6/17/2019)
 
Added procedures for District X transfer requests. (Reference changed from FAA6.F04D.02) (Policy Change Alert 19‑010F, effective 6/17/2019)
 
Added procedures for the QC-100 TAD. (Reference changed from FAA6.F04D.03) (Policy Change Alert 19‑010F, effective 6/17/2019)
 
Removed reference to CA. Added Region responsibilities information. (Reference changed from FAA6.F04D.04) (Policy Change Alert 19‑010F, effective 6/17/2019)
 
Revised QC cooperation process. Changed QC to OPE. (Reference changed from FAA6.F04D.05) (Policy Change Alert 19‑010F, effective 6/17/2019)
 
Removed protest and statewide recommendation policy. (Reference changed from FAA6.F04E.02) (Policy Change Alert 19‑010F, effective 6/17/2019)
 
Changed Peer Review to QC Review Committee. Clarified purpose and process for committee (Reference changed from FAA6.F04F) (Policy Change Alert 19‑010F, effective 6/17/2019)
 
FAA6.F04G – QC Additional Information
Removed entire section. Combined policy with other sections. (Policy Change Alert 19‑010F, effective 6/17/2019)
 
FAA6.F04H – QC Protests – Overview
Removed entire section. (Policy Change Alert 19‑010F, effective 6/17/2019)
 
FAA6.F04H.01 – QC Protests - Filing Procedures
Removed entire section. (Policy Change Alert 19‑010F, effective 6/17/2019)
 
FAA6.F04H.02 – QC Protests - QC Protest Decision
Removed entire section. (Policy Change Alert 19‑010F, effective 6/17/2019)
 
Added policy for District X recipients. (Reference changed from FAA6.F04I) (Policy Change Alert 19‑010F, effective 6/17/2019)
 
Added procedures for District X email requests. (Reference changed from FAA6.F04I.01) (Policy Change Alert 19‑010F, effective 6/17/2019)
 
FAA6.F04J – Quality Control (QC) Statewide Recommendation
Removed entire section. (Policy Change Alert 19‑010F, effective 6/17/2019)
 
Changed reference from Federal Difference to Federal Findings. (Reference changed from FAA6.F04K) (Policy Change Alert 19‑010F, effective 6/17/2019)
 
Changed reference from Federal Difference to Federal Findings. Clarified procedures. (Reference changed from FAA6.F04K.01) (Policy Change Alert 19‑010F, effective 6/17/2019)
 
Changed reference from Federal Difference to Federal Findings. Clarified procedures. (Reference changed from FAA6.F04K.02) (Policy Change Alert 19‑010F, effective 6/17/2019)
 
Changed reference from Federal Difference to Federal Findings. Clarified procedures. (Reference changed from FAA6.F04K.03) (Policy Change Alert 19‑010F, effective 6/17/2019)
 
Added new reference to DNAP regarding PI identity verification policy. (Effective 6/17/2019)
 
Updated the list for the new year. (News Flash 19-002F, effective 2/25/2019)
 
FAA6.H02 – Retention of Records
07/12/2019
08/19/2019
Updated the policy to match the Records Retention and Disposition Schedule. (Effective 07/12/2019). Removed entire subject because this information is available at DES-1-37-12 in DES Policy and Procedures. (Effective 08/19/2019)
 
Add duplicate assistance warning concerning participant eligibility for Tribal TANF (Effective 4/1/2019) Added direction for handling changes in Service Delivery Area (SDA) (Policy Change Alert 19-014F, effective 6/10/19)
 
Added list of the communities located on the Hopi reservation (Policy Change Alert 19-014F, effective 6/10/19)
 
Add information from section previously linked (FAA3.A04A), removed corresponding section. (News Flash 19‑030F, effective 7/22/2019)
 
Clarified that the head of household must comply with HFAP prior to approval (Policy Change Alert 19-014F, effective 6/10/19)
 
Added additional income and resource exclusions (Policy Change Alert 19-014F, effective 6/10/19)
 
Added information concerning HFAP LIBL months, exemptions, procedures for hardships, and procedures when LIBL is reached. (News Flash 19-029F, effective 7/22/2019)
 
Updated for clarity and added ways application could be received. (Effective 4/1/2019)
 
Clarified requirements for a Pascua Yaqui TANF Child only case. (Effective 6/1/2019)
 
Clarified that the head of household must comply with YOEME prior to approval. Removed referral exemption. (Effective 6/1/2019)
 
Linked types of income to related policy. (Effective 6/1/2019)
 
Corrected information concerning PY YOEME LIBL months, exemptions, procedures for hardships, and procedures when LIBL is reached. (News Flash 19-029F, effective 7/22/2019)
 
FAA6.I08A – Application Process - WMAT
Removed entire reference. This information is available in policy at FAA6.I08E. (Policy Change Alert 19-006F, effective 4/1/2019)
 
Removed requirement for WMAT tribal enrollment. (Policy Change Alert 19-006F, effective 4/1/2019)
 
Removed out dated keying procedures. (Policy Change Alert 19-006F, effective 4/1/2019)
 
Updated process for referring participants to the WMAT TANF program. (Policy Change Alert 19-006F, effective 4/1/2019)
 
Updated for clarity. (Effective 4/1/2019)
 
Added new policy for exchange of information with the SCAT Nnee Bich’o Nii Program office. (Effective 4/1/2019)
 
FAA6.K02G.05 – MACC - MAC Change Process
 
Added the new policy for MACC ACTS Alert and when the alert is generated and the due date. (Policy Change Alert 19‑001F, effective 2/18/2019)
 
 
Added the new policy for PROCESS MAC (HEAPLUS APP ID) ACTS Alert. Added when the alert is generated and the due date. (Policy Change Alert 19‑001F, effective 2/18/2019)